Accurate invoices help businesses get paid faster and support compliance with trade regulations. With our free shipping invoice template and generator, you can create professional PDF invoices in minutes. Automated calculations and ready-to-send formatting save you time and reduce errors. Managing shipping invoices can be time-consuming, especially for small businesses. A well-designed shipping invoice template streamlines the process, ensuring accurate billing and faster payments. Using a template helps you avoid errors, maintain consistency, and project a professional image to your clients.

• Commercial invoices, or bills of sale, are used for billing and will include the name and address of the customer and seller, product name, and quantity.
• This is when it is convenient to use a shipping and fulfillment management software like ClickPost.
• The invoice must be shipped along with the goods sold and should be signed by the shipper and the person receiving the shipment.
• Simplify your billing process using our free invoice templates for shipping which you can customize for your specific freight business needs.
• Here is an example of a Commercial Invoice to help you get started.
• Use our free invoice templates for shipping and freight, and customize invoices for your specific needs.

What to Include in an Invoice Template for Shipping Services

The shipping method refers to the type of method used for shipping (ground transportation, freight shipping, PO box delivery, etc). Once you have chosen the right software, enter the required information into the system. This may include the shipper and recipient’s details, the tracking number, and any additional charges or special instructions. Make sure your company name, full address and phone number are included. It is also recommended to include a website, email address and fax number.

Free & Customizable Templates for Your Needs

However, it will be limited in terms of how much text you can add, as excel is a spreadsheet application. This is generally preferred by businesses that use excel or google sheets to track their orders. In these instances, it is better to look for a shipping invoice template in excel. Free shipping invoice templates on word are perfect if you are looking for a text-heavy template.

Sample of Commercial Invoice

The shipping carriers usually generate these invoices to track the shipment through their systems. This helps create a standardized and efficient way to ensure every package reaches shipping invoice its destination. With AI platforms, businesses can streamline processes such as expense tracking, invoicing, budgeting, and forecasting. AI algorithms analyze historical and real-time financial data to identify trends, detect anomalies, and support smarter decision-making.

Commercial Invoice 02 – Word

It lists the included items and total value of a shipment prior to reaching the customer. Whether you run a shipping company or a small online business, improving customer experience starts with clear communication. Sharing accurate information and real-time delivery updates plays a significant role in building trust and keeping customers happy. The shipping invoice template is typically filed by the sender or the individual or company that is shipping the goods. If you’re shipping hazardous goods, be sure to include any required hazmat shipping papers. In the U.S., there are federal regulations for how hazardous waste is treated, stored, transported, and disposed of.

Invest in shipping software that allows you to generate invoices. Look for software that offers customizable templates and automation features to streamline the process. The personal information you provide will help us to deliver, develop, and promote our petty cash products and services.

• They’re similar to commercial invoices, which are also used for shipping goods across international borders.
• An invoice is a financial document requesting payment, while a bill of lading is a legal document that acknowledges receipt of goods for shipment.
• Most buyers keep a close eye on their deliveries—many even obsessively.
• To generate a delivery invoice, you need a pre-designed invoice template, where you can quickly populate the important information without designing the invoice from scratch.
• For example, if the product is computers, it would be the cost of a single computer.

Moreover, it includes crucial information about the products that have been shipped. For instance, its quantity, quality, and the product that is being enclosed. When the product is being shipped inside How to Start a Bookkeeping Business the country, then standard shipping invoices should be used. In case, if products are being shipped outside the country, then commercial shipping invoices should be used. Furthermore, this invoice has all the contact information about the person or the organization that has sent the goods in shipment. For example, the client’s full name, contact number, shipping fee along with charges, and other necessary details.

Name and Contact Details of Carrier

Plus, no need for frequent revisions on paper, which could otherwise deteriorate the invoice quality. Readymade shipper templates set your team free from tedious work like manual calculations or formatting new invoices. Businesses can shift their focus to other really important tasks by minimizing the manual dependencies in the invoicing process.

What is the difference between billing and shipping?

• It is natural that one type of shipping invoice is not sufficient to support the entire logistics ecosystem.
• A Proforma Invoice provides an estimation or quote for the shipment of goods.
• This document specifies what is being shipped, where it is going, and how much the buyer should pay.
• Also, companies disclose the condition of the goods on their invoices.
• Also, you have to make sure to include your accurate mailing address, contact information, and email address in the shipping invoice.
• The ClickUp Bill of Lading Template is designed to streamline this process.
• If so, it is ideal that you add an item description row in your shipping invoice.

Get ready-to-use invoice templates from Moon Invoice and simplify your invoicing process in a way that you don’t need extra working hours. With the Bookipi Invoice app, you can swiftly fill out your invoices in seconds, and all the totals will be automatically calculated, saving you valuable time. Our app also offers features like automatic invoice number generation and search functions to help you keep your invoices organized. Simplify your invoicing process and improve efficiency with Bookipi Invoice for your shipping business. Commercial invoices are necessary for shipping products internationally. You must use a commercial invoice if you ship items to another country.

Again, if you have a fax number, website or email address, include this information on the shipping invoice as well. Ensure smooth logistics with Template.net’s Shipping Invoice Template, designed to simplify your shipping documentation process. Fully customizable and editable in our Ai Editor Tool, this template allows you to tailor every section, from item descriptions to shipping charges, to suit your specific needs.